Change All Pivot Tables With One Selection
Happy New Year! I hope you had a safe and happy New Year’s Eve celebration, and are off to a good start in 2012. Things got a bit rowdy at the Contextures office party, and I found these guys passed out on the floor, the next morning.
Change All Pivot Table Filters
Despite the wild parties, I was able to get some work done over the holidays. There is a new sample file on the Contextures website, that changes all the pivot tables, when you change a report filter in one pivot table.
For example, if you change the “Item” report filter in one pivot table, all the other pivot tables with an “Item” filter will change. They get the same report filter settings that were in the pivot table that you changed.
Select Multiple Items
In this version of the sample file, the “Select Multiple Items” setting is also changed, to match the setting that is in the pivot table that you changed.
In the screen shot below, the Item field has the “Select Multiple Items” setting turned off. If any other pivot tables in the workbook have an “Items” filter, the “Select Multiple Items” setting for those fields will also change.
How It Works
The multiple pivot table filtering works with event programming. There is Worksheet_PivotTableUpdate code on each worksheet, and it runs when any pivot table on that worksheet is changed or refreshed.
For each report filter field, the code checks for the Select Multiple Items setting, and changes it on all the pivot tables with the same report filter field. The code loops through all the worksheets in the file, and through each pivot table on each sheet.
Private Sub Worksheet_PivotTableUpdate(ByVal Target As PivotTable) Dim wsMain As Worksheet Dim ws As Worksheet Dim ptMain As PivotTable Dim pt As PivotTable Dim pfMain As PivotField Dim pf As PivotField Dim pi As PivotItem Dim bMI As Boolean On Error Resume Next Set wsMain = ActiveSheet Set ptMain = Target Application.EnableEvents = False Application.ScreenUpdating = False For Each pfMain In ptMain.PageFields bMI = pfMain.EnableMultiplePageItems For Each ws In ThisWorkbook.Worksheets For Each pt In ws.PivotTables If ws.Name & "_" & pt <> wsMain.Name & "_" & ptMain Then pt.ManualUpdate = True Set pf = pt.PivotFields(pfMain.Name) bMI = pfMain.EnableMultiplePageItems With pf .ClearAllFilters Select Case bMI Case False .CurrentPage = pfMain.CurrentPage.Value Case True .CurrentPage = "(All)" For Each pi In pfMain.PivotItems .PivotItems(pi.Name).Visible = pi.Visible Next pi .EnableMultiplePageItems = bMI End Select End With bMI = False Set pf = Nothing pt.ManualUpdate = False End If Next pt Next ws Next pfMain Application.EnableEvents = True Application.ScreenUpdating = True End Sub
Download the Sample File
To test the code, you can download the sample file from the Contextures website. On the Sample Excel Files page, in the Pivot Tables section, look for PT0025 – Change All Page Fields with Multiple Selection Settings. The file will work in Excel 2007 or Excel 2010, if you enable macros.
Watch the Excel Video Tutorial
To see the steps for copying the code into your worksheet, and an explanation of how the code works, you can watch this short Excel video tutorial.
Or watch on YouTube: Change All Pivot Tables When One Changes