Create a Table of Contents in Excel for a Price List
Today’s challenge was to create a table of contents in Excel, for a downloaded price list. The data came from Crystal Reports and had formatting on the section headings. Some of the headings were repeated, but we didn’t want the TOC to include the duplicates.
I’ve created a table of contents based on sheet names, in other workbooks, but hadn’t tried to index a sheet’s contents. In this case, all the heading cells were blue, so I decided to create a a TOC entry for any blue cell. A quick test in the Immediate window showed me the colour index — 42.
The code checks for a TOC sheet, deletes the old one, if it exists, then creates a new TOC sheet. The first instance of each heading is added to the TOC sheet, with a hyperlink to the cell where that heading is located.
The price list has a few hundred product categories, so at the end of the code an AutoFilter is added to the TOC, to make it easier to find the product that you want.
The CreateHyperlinks Code
Here’s the code that I used, and you can add your own error handling. You can also download the sample Hyperlink TOC file (Excel 2007 format).
Sub CreateHyperlinks() Dim c As Range Dim ws As Worksheet Dim wsTOC As Worksheet Dim lRowTOC As Long Dim lColor As Long Dim strTOC As String Dim strHead As String lRowTOC = 2 lColor = 42 strTOC = "TOC" strHead = "" On Error Resume Next Application.DisplayAlerts = False Worksheets(strTOC).Delete Application.DisplayAlerts = True On Error GoTo 0 Set wsTOC = Worksheets.Add With wsTOC .Name = strTOC .Cells(1, 1).Value = "Product" .Cells(1, 1).Font.Bold = True End With For Each ws In ThisWorkbook.Worksheets If ws.Name <> strTOC Then For Each c In ws.UsedRange.Columns(1).Cells If c.Interior.ColorIndex = lColor Then 'don't index duplicate headings If strHead <> c.Value Then wsTOC.Cells(lRowTOC, 1).Value = c.Value wsTOC.Hyperlinks.Add _ Anchor:=wsTOC.Cells(lRowTOC, 1), _ Address:="", _ SubAddress:=c.Parent.Name _ & "!" & c.Address, _ TextToDisplay:=c.Value lRowTOC = lRowTOC + 1 strHead = c.Value End If End If Next c End If Next ws wsTOC.Columns(1).AutoFilter wsTOC.Columns(1).AutoFit End Sub