Turn Off Pivot Table Subtotals

When you add field to the Row or Column area of a pivot table, subtotals automatically appear in the outer fields. For example, in the following pivot table, Region and Employee are the outer fields, and show subtotals.

Pivot2003Subtotals

Remove Subtotals in Excel 2007

In Excel 2007 you can turn off all subtotals for the active pivot table, and prevent new subtotals from appearing:

  1. Select a cell in the pivot table
  2. On the Ribbon, click the Design tab
  3. In the Layout group, click Subtotals, and click Do Not Show Subtotals.

Pivot2007NoSubtotals

However, there’s no setting you can change to make this the default behaviour for all pivot tables.

Remove Subtotals in Excel 2003

In earlier versions of Excel, you have to turn off the subtotal for each field individually, either manually or programmatically.

To manually turn off a field’s subtotals:

  1. Double-click the field button, to open the PivotTable Field dialog box.
  2. Under Subtotals, click None, then click OK.

Pivot2003NoSubtotals

Programmatically Remove Subtotals

To make it easier to remove all the subtotals in Excel 2003, there’s a subtotals command in my Pivot Table Add-in.

PivotAddInSubtotals

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7 Responses

  1. Mary says:

    You’re only partially correct on the subtotal. Any new field dragged into the pivot is automatically subtotaled. Which means you have to turn it off again. Which is a pain on a slow data connection with 50000+ records.

  2. Mary, which version of Excel are you using? The setting should stick in Excel 2007, but every field has to be set individually in Excel 2003.

  3. Matt says:

    May thanks for the add-in – my RSI thanks you enormously!

  4. John says:

    So is there a way to switch of subtotals per data group rather than for the whole table, i have one group, group total so end ups with group, subtotal, group, subtotal, total when all i want is group, sub, total.

  5. Siddique Dsouza says:

    Thank you for solution it works on every tabs if selection is done while the cursor on values fields.

  6. Johnny Spreadsheet says:

    Very impressive instructions! Clear, simple and concise. Thanks!

  7. ANWAR says:

    VERY HELPFULL

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